Using Team in a Business Process Model

This topic describes the procedure to use a Team in a business process model.

Create a team if you have to assign a task to a group of persons(organization unit).

1. Select a starting point and click (Business Process Model) to open a business process model.
2. From Workspace Documents > Solution > Project, select the <Team>, drag and drop it on to the <business process model>. A swimlane is created and the team is attached to that lane. If any task exists for that lane, the team automatically inherits that task.
3. Assign a team to the task in any one of the following ways:
   • From Workspace Documents > Solution > Project, select the <Team>, drag and drop it on to the <business process model>. A swimlane is created and the team is attached to that lane. If any task exists for that lane, the team automatically inherits that task.
   • Right-click the task (for which you want to assign a team) and select Properties, click Work Assignment tab and do the following:
     1. Select Team from Assignee Type drop-down.
     2. Select Static Value from the drop-down next to Assignee Type drop-down.
     3. Click icon. Select a Team dialog appears. Select a required team.
     4. Click . The team is successfully assigned to the task of a business process model. The task in the business process model appears with team icon.

Example of Designing a Business Process Model with a Team

Business Requirements
The business process model should satisfy the following requirements:

1. Display business process model with tasks.
2. Display an organization unit (team), Approval Team (with the created roles Manager and SalesManager) to assign to a task. For example, both the Manager and SalesManager are to be notified if the quantity of order exceeds 1,00,000.)

Prerequisites

1. A business process model using a task is created.
2. An organization unit (team), Approval Team, with the roles (Manager and Sales manager) is created where both the Manager and Sales manager are notified with a task. The Manager role is assigned as Lead role.
3. You can use Approval Team directly in the created business process model.

Designing the business process model

1. Create a business process model using a task. Complete the message mapping steps of the tasks in a business process model using a task.
2. Assign the team Approval Team to assign the task Notify Application Service to a group of persons, in any of the following ways:
   • From Workspace Documents > Solution > Project, select the Approval Team, drag and drop it on to the <business process model>. A swimlane is created and the team is attached to that lane as shown below:
     
     If any task exists for that lane, the task automatically inherits that team.
   • Go to properties of the task (for which you want to assign a team), Notify Application Service and click Work Assignment tab and do the following:
     1. Select Team from Assignee Type drop-down.
     2. Select Static Value from the drop-down next to Assignee Type drop-down.
     3. Click icon. Select a Team dialog appears. Select the Approval Team and click OK
        
     4. Click . The team is assigned to the task, and the task appears with team icon in the business process model as shown below:
3. Save and validate the process model.
4. Publish the model to runtime.
5. Right- click in the modeling environment and select Business Process Execution > Run.
6. The team is successfully assigned to the task of a business process model, and the task appears in the team's inbox.